End of Month Processing
This module should be run at the end of every month after all month-end A/R reports have been run and before any new activity is entered in the system for the next month. When you run this module, the system performs internal procedures to clear all month-to-date fields in the A/R modules and purges any cleared Open Items to the applicable History modules. You will access this module to perform end-of-year processing as well—this procedure will clear year-to-date fields and move the information to the previous year fields. When you enter this module, the system will prompt an A/R End of Month/Year screen as follows:
The cursor will be positioned at the Company ID (1) field. Use the drop-down arrow to select a different company or accept the default. Below the Company ID field, the system will prompt the following: Month To Close. Before proceeding, make sure the month is correct. At the End of Year (2) field, only click this box if it is also the end of your calendar year. Click the Purge Zero Balance Items field to clear out any items with no balance during End of Month processing. When you click this box, the system will prompt the following:
The Enter Purge Before Date will default to the current date. Use the drop-down arrow to select another date if applicable. When you are ready to continue, click the Run button to begin End of Month Processing.
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