The Open Item Audit Report details the total cost changes that were made to material and freight in the Review P.O. History feature of the Open Item Maintenance module. It includes the Journal Entry that will be sent to your financials along with the detail for each General Ledger Account impacted by the change. When you enter this report module, the screen will appear as follows:
The selections above are the default settings for the report. Prior to printing, you can make any applicable changes to customize the report. At the Branch -1- field, use the drop down menu to select a Branch other than the default. At the Beginning & Ending Date -2- fields, the system will default to the current date. Use the drop down arrows to select a different date or date range. At the Vendor ID -3- field, to print this report for a specific Vendor, click the button to make a selection. The next box -4- contains a few additional options to customize the output of the report. The Disregard Freight Difference option was added because freight charges are not always billed on the mill Invoice. When this is the case, select this option to disregard the freight difference without causing an error on the report since the total job costs and the Vendor Invoice won’t match up when freight is billed separately. The Print G/L Distribution option, when checked, includes the detail of the distributions to the General Ledger. The Summary/Detail option defaults to Summary. Click Detail to see all the detail for the date range entered. Where Summary is selected, the system will auto check Only Print Mismatches. To see only the items that are mismatched and need to be corrected, leave this option selected. Click the Print button once all report options have been selected.