This report is for processing Electronic Payments to Vendors. During this process, no actual Check is printed, but a report is printed listing the Invoices paid. To use this feature and report, you will first need to select the Invoices/Credit Memos you wish to pay electronically in the Payment Selection module. You will then enter into this module and prepare to process an Electronic Payment for one Vendor at a time. This module works almost identical to the Print Checks module. When you enter this module, the system will prompt an A/P Electronic Payment Print screen as follows:
At the Posting Period -1- field, leave the default Posting Period, or use the drop down arrow to select another Period. The payment type -2- field determines the type of payment you will be making: Electronic Check or Automatic Debit from the Bank Account selected. The Next Check option will assign the next available check number to the Electronic Payment for tracking purposes, but you can change the number in the Check Number field below. The Auto Debit option will create a unique number for reporting and tracking purposes. Also, if Auto Debit is selected, the fields below will change to Debit Date and Debit Number.
At the Account -3- field, the system will default to the main Bank Account. Use the drop down arrow to make an alternate Bank Account selection. At the Vendor ID -4- field, use the Vendor ID button to select a specific Vendor for this payment. The Check/Debit Date -5- field will default to the current date. You can change this date using the drop down arrow. The Check/Debit Number -6- field will default to the next available number for the selected Bank Account. When you have made your selections, click the Print option to print the report and complete the process. Once all Electronic Payments have been processed, print the Check Register just as you would after a normal check run. You will see an “E” next to the Check/Debit number to denote all Electronic Payments. Please Note: you should manually write Void/Electronic Payment on any paper Checks “burned” during this process so they are not used for any other check printing procedures—DO NOT Void the check in the system!